Spread a Smile's Privacy Policy

You have the right to contact us in order to remove consent, to correct, or to erase your personal data at any time, where relevant. Any questions regarding this Policy and our privacy practices, and/or if you wish to request a copy of your personal information, a request should be sent via email to our Data Protection Officer:

[email protected]

 

Spread a Smile identifies itself as a Data Controller and is registered with the UK Information Commissioner's Office (ICO), registration number ZA048176. You may lodge a complaint with the ICO in the event of Spread a Smile’s non-compliance with UK Data Protection law.

As a Data Controller under the Data Protection Act (1998) and the GDPR (2018), Spread a Smile adheres strictly to our legal duty to protect any personal information we collect from you.

 

Spread a Smile does not capture and store any personal information about individuals who access this web site, except where you voluntarily choose to give us your personal details via email, or by using an electronic form, or enquiring about any of our services. In these circumstances, the personal information that you give us will only be used to provide the information or service you have requested.

 

Personal information is not disclosed to third parties unless this is indicated on the web page and / or relevant form at the point of collecting information from you, or as required by law.

 

Statistical data

We automatically collect statistical data about usage patterns on our website. This information is not used to identify any individual. It is only collected to provide us with an understanding of the areas of interest on our site and kept only for as long as required for this purpose.

 

Cookies

The use of cookies by Spread a Smile complies with the EU Privacy Directive, adopted by the UK in its updated Privacy and Electronic Communications Regulations that came into force on May 26th 2012.

The so-called “Cookie Law” requires websites to obtain consent from visitors to store or retrieve any information on a computer or any other web connected device, like a smartphone or tablet.

 

A cookie is a text file that is used by many websites to identify your computer to their server. Cookies in themselves do not identify the individual user, just the computer used. This is done in order to make your experience of the Spread a Smile website smoother by remembering any preferences or settings from the previous visit. Spread a Smile also tracks the volume of traffic on its website by using cookies.

 

Spread a Smile will continue to check and monitor our data protection obligations to ensure they are up to date. Spread a Smile will develop and evolve their website, therefore this Policy will adapt to those changes. Please check this page occasionally to ensure that you are aware of any changes.

 

Supporter Data Privacy Notice

 

  1. Spread a Smile identifies itself as a Data Controller and is registered with the UK Information Commissioner's Office (ICO), registration number ZA048176. You may lodge a complaint with the ICO in the event of Spread a Smile’s non-compliance with UK Data Protection law.
  2. You have the right to contact us in order to remove consent, to correct, amend, or to erase your personal data at any time, where relevant. Where your information is required for statutory recordkeeping purposes, we reserve the right under UK Data Protection law not to comply with your request.
  3. Any questions regarding this Policy and our privacy practices, and/or if you wish to review or request a copy of your personal information, email our Data Protection Officer: [email protected]
  4. Spread a Smile uses various applications to administer your personal data. We do not use these tools to perform profiling or any kind of automated decision-making about you or your organisation.
  5. Spread a Smile would like to hold your personal data in electronic database form, including the use of cloud-based applications. Spread a Smile make sure to select cloud providers who provide suitable guarantees over the privacy and rights associated with your personal data.
  6. We will keep your personal data for at least the minimum statutory period allowed, normally in the case of financial records this is 6 years. Please note that Spread a Smile has a legitimate interest in retaining your personal data for legal and financial record keeping purposes.
  7. Spread a Smile will not give your data to any third parties unless required for the proper administration of your account and for the avoidance of doubt, will never give your personal details to third parties for marketing or other non-essential purposes.
  8. In order to administer the charity and keep records, Spread a Smile uses 3rd-party providers that host data outside of the EU. All such providers commit to the US-EU Privacy Shield and are committed to keeping your data safe. Where appropriate, the providers align to the ISO 27001 standards of data governance.
  9. As an integral part of fulfilling its contractual remit to its clients, Spread a Smile keeps its clients informed of relevant news and non-promotional information via a monthly email newsletter. Spread a Smile will ask you for your consent to use email for marketing or promotional purposes and will provide the means to opt out at any time.
  10. In order to make sure we do not bother you with irrelevant emails, we also retain your communications preferences on a database that has tools for bulk emailing. Your main contact details will be kept for an indefinite period, or until you inform us that you wish us to erase your data or unsubscribe from Spread a Smile communications altogether.
  11. We cannot absolutely guarantee the security of any information that you transmit to us via the internet and remind you that you do so at your own risk. All personal details- Personally Identifiable Information (PII)- are held on encrypted devices, protected with password protection which where possible is dual-factor authenticated.

Spread a Smile